9291 Old Redwood Highway
P.O. Box 100
Windsor, CA 95492-0100
Phone: (707) 838-1000
Fax: (707) 838-7349
www.townofwindsor.ca.gov
Vice Mayor Tanya Potter
Councilmember JB Leep
Councilmember Sam Salmon
Councilmember Mike Wall
Town Manager Jon Davis
AGENDA
JOINT WINDSOR TOWN COUNCIL, WINDSOR REDEVELOPMENT SUCCESSOR AGENCY AND WINDSOR WATER DISTRICT
MEETING
Regular Meeting - 6:00 PM
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
NOTICE IS HEREBY GIVEN, as authorized by Government Code Section 54953, that Councilmember Wall will participate in the meeting from the listed location below. Members of the public may attend and participate at either the address given above or from the location below:
AC Hotel Denver Downtown
750 15th St, Denver, CO 80202
(Inquire at the Front Desk)
The agenda will be available at this alternate location.
(For more information, please call Town Hall: (707) 838-1000.)
Meeting Information
Agenda disponible en español: Para consultar este orden del día en español, visite este enlace: https://www.townofwindsor.ca.gov/1504/Council-Meeting-Agendas-in-Spanish.
Town Council Agenda staff reports are available on the Town's website (www.townofwindsor.ca.gov). If an Agenda item has not been highlighted, no written report is available. (Please note that some reports may be large documents that require a long loading time.) The agenda and staff reports will be available for public review at the Civic Center, 9291 Old Redwood Highway, Building 400, at least 24 hours in advance of the meeting.
In compliance with the Americans with Disabilities Act: If you need special assistance to attend or participate in a Town Council meeting, please contact the Town Clerk's office at townclerk@townofwindsor.ca.gov. Notification at least 48 hours prior to the meeting will assist Town staff in ensuring reasonable accommodations are made to provide accessibility to the meeting.
As a public service to the community, Town Council meetings are held in-person, and viewable through a live webcast on Zoom, at https://townofwindsor.zoom.us/j/89338659973 or by dialing 877-853-5247 and entering Zoom Webinar ID: 893 3865 9973, televised on Comcast Cable Channel 27, on AT&T U-verse Channel 99 and live webcasted at http://townofwindsor.ca.gov/721/Agendas-Minutes-Videos. If a technical issue arises with Zoom video or the listening phone dial-in option, the Town Council meeting will continue unless a Councilmember is participating remotely pursuant to the provisions of Assembly Bill 2449.
Providing Public Comment During the Meeting
Members of the public who wish to address the Council, by providing public comment, during the meeting must do so in-person in the Civic Center Council Chambers at 9291 Old Redwood Highway, Building 400 in Windsor, where the meeting is being publicly held. As an alternative, members may also provide written public comment submitted via email to: towncouncil@townofwindsor.ca.gov, please submit them by 12:00 p.m. on the day of the meeting. If a Councilmember is participating remotely under the provisions of Assembly Bill 2449, members of the public will be allowed to provide public comment through Zoom.
Documents related to Open Session Agendas
The public is advised that pursuant to Government Code Section 54957.5 all writings and supplemental materials submitted to the Town Council are public records and will be made available for public review, unless otherwise exempt from disclosure, on the Town's website at www.townofwindsor.ca.gov, or by email upon request. These writings will be made available in appropriate alternative formats upon request by a person with a disability, as required by the Americans with Disabilities Act.
1. CALL TO ORDER
Call to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District).
2. COUNCIL ROLL CALL
3. LAND ACKNOWLEDGMENT
4. PLEDGE OF ALLEGIANCE
5. CHANGES TO THE AGENDA
6. PRESENTATION(S)/PROCLAMATION(S)
6.1 Proclamation Proclaiming August as Transgender History Month
6.2 Windsor Kaboom Sponsor Recognition
6.3 State of the Union from Sonoma County Fire District
7. ANNOUNCEMENTS
7.1 Upcoming Town Events
8. TOWN MANAGER'S REPORT
9. CONFLICT OF INTEREST DECLARATION
10. PUBLIC COMMENT
Members of the public wishing to speak to the Council on any Consent Calendar item or any item not listed on the agenda may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda during this period. Each Public Comment is normally restricted to three (3) minutes in length.
11. CONSENT CALENDAR
Consent Calendar items are viewed as routine in nature or require little or no further discussion by the Council, public or applicant, and will be acted upon through a single motion.
11.1 Approval of Minutes
Approve the regular Town Council meeting minutes of July 16, 2025.
11.2 Acceptance of Work for the Recycled Water Transfer Improvements Project
Adopt a resolution accepting the work performed by Valentine Corporation for the construction of the Recycled Water Transfer Improvements Project and directing the Town Clerk to record a Notice of Completion.
11.3 Approve Amendment No. 1 to the Professional Services Agreement with E-Tech Group
Approve Amendment No. 1 to the Professional Services Agreement with E-Tech for SCADA Controls Engineering in the amount of $150,000 for an amended amount of $300,000 for Fiscal Year 2025-26 and authorize the Town Manager to execute said amendment up to the authorized budget and approve contract documentation and scope of work on behalf of the Windsor Water District.
11.4 Windsor Visitors Center Agreement
Approve a Professional Services Agreement with the Windsor Chamber of Commerce to operate the Visitors Center for Fiscal Years 2025–26 and 2026–27 in a total amount not to exceed $85,000 per year and authorize the Town Manager to execute the agreement on behalf of the Town.
12. PUBLIC HEARING
Public Hearing items will begin at the time shown, or as close thereafter as possible, to allow for completion of the item.
12.1 Hembree Lane Oaks Development Agreement Annual Review and Amendment No. 2 to the Development Agreement to Modify Fee Deferral Terms
- Adopt a resolution finding the Developer of the Hembree Lane Oaks Project in compliance with the material terms of the Development Agreement.
- Hold first reading, by title only, an ordinance approving the second amendment of the Hembree Lane Oaks Development Agreement.
13. REGULAR CALENDAR
Those matters requiring discussion and/or action by the Council will be heard at this time. Regular Calendar items will be taken up and acted upon separately.
13.1 Public Art Partnership Opportunity
By motion, approve the Public Art partnership with Luther Burbank Center for the Arts.
13.2 Approve the Purchase of Six Utility Fleet Vehicles from Corning Ford
Authorize the Town Manager to purchase six utility fleet vehicles from Corning Ford, at a cost of $429,565.85 with a 5% contingency for a not-to-exceed the amount of $451,044.14.
13.3 Solid Waste Management – Competitive Bidding Process for Exclusive Collection Services
- Approve a Professional Services Agreement with R3 Consulting Group, Inc. for solid waste management services for the Town’s Competitive Bidding Process.
- Consideration of the formation of a Council Ad Hoc Subcommittee on the Town’s solid waste management competitive bidding process; and if formation of the Subcommittee is desired, appoint two members of the Town Council to serve on the Subcommittee.
- Authorize the Town Manager to work with the proposed Council Ad Hoc Subcommittee to determine the best process for community outreach and input.
13.4 Esposti Supply Well Treatment System Conceptual Design
Approve the Parks and Recreation Commission recommendation for the Esposti Park Well Treatment Facility conceptual design location and provide direction to Staff to proceed with design of the treatment facility.
13.5 Approve Distribution of Fire Mitigation Funds to the Sonoma County Fire District for Apparatus Procurement
By motion, approve a budget amendment for the Fiscal Year 2025-26 budget in the amount of $1,200,000 and distribution of fire mitigation funds to the Sonoma County Fire District (District) for the purchase of a new ladder truck.
13.6 Downtown Parking
Provide feedback to staff regarding downtown parking, including potential adjustments to the Emily Rose Circle parking lot.
14. MAYOR'S & COUNCILMEMBERS' REPORTS
14.1 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies
14.2 Councilmember Requests for Future Council Agenda Items
15. ANNOUNCEMENT OF CLOSED SESSION TOPIC(S)/ADJOURNMENT TO CLOSED SESSION
15.1 COUNCIL ROLL CALL
15.2 PUBLIC COMMENT
(Only comments or statements concerning the agenda items listed below are allowed.)
15.3 CONFERENCE WITH LEGAL COUNSEL - REAL PROPERTY NEGOTIATOR - 8547 OLD REDWOOD HIGHWAY
Property: 8547 Old Redwood Highway (APN 164-080-040)
Town Negotiator: Jon Davis, Town Manager
Negotiating Party: Michael Tovani
Under Negotiation: A 1,606 Square Foot Detached Single-Family Residence
16. REPORT OUT OF CLOSED SESSION
17. ADJOURNMENT
The next regular meeting of the Town Council is scheduled for August 20, 2025, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Affidavit of Posting
The Town Clerk’s Office does hereby declare that, in accordance with California Government Code Section 54954.2(a), this agenda for the above stated meeting(s) was posted on July 31, 2025, before 6pm on the Town’s website and near the front entrances of: Town Hall, 9291 Old Redwood Highway, Windsor; and the Lakewood Village Shopping Center (Safeway) Community Bulletin Board, 9080 Brooks Road South, Windsor.